Constitution

  1. General

    1. The name of the Group shall be “The Molecular Programming Interest Group”, hereafter referred to as “”.

    2. “The Field” shall consist of molecular programming, DNA computing, and all other related areas of organic nanotechnology such as synthetic biology and DNA origami.

    3. The aim of shall be:

      • to promote interest for members in the Field;
      • to provide networking opportunities amongst members of the group and with potential employers in academia and industry;
      • to provide a forum for discussion on issues and topics concerning the Field; and
      • to provide an avenue for presentation of members’ research in such forms as seminars, posters and discussion groups.
    4. In pursuance of its aims, will strive:

      • to obtain sufficient sponsorship to run its activities and maintain its financial obligations in relation to such assets as web hosting and video conferencing services;
      • to keep its members well informed of its activities and events;
      • to elect a new committee each year in order to maintain its existence; and
      • to ensure the continued organisation of a reasonable selection of events and activities for its membership.
    5. The operation of is regulated by this Consitution. It is based on voluntary activity and is coordinated by the Executive Committee and by the General Meetings of members: the Annual General Meeting (AGM) and the Ordinary General Meeting (OGM).

  2. Membership

    1. Membership of shall be open to:

      • verified members of the research community of the Field;
      • any other interested individuals at the discretion of the Executive Committee.
    2. The Executive Committee shall have the right to suspend the membership of any person whose actions it deems to be damaging to , its reputation, or its other members at its discretion. Suspensions may be appealed at a General Meeting, whose decisions shall override the Executive Committee’s.

    3. The Executive Committee maintains the right to introduce a membership fee at its discretion, should sponsorship be insufficient to maintain the aims of . This fee may be subject to change from time to time at the behest of the Executive Committee.

    4. The Executive Committee and the General Meetings shall have the right to offer free temporary or life membership to any person as they see fit.

  3. General Meetings

    1. The General Meetings (henceforth, GMs) represent the totality of the members of and constitute its ultimate governing institution. All members of have the right to be present and to vote in person or to delegate their vote.

    2. The GMs shall typically be held virtually, and the Executive Committee shall make every reasonable effort to choose a widely accessible platform for the purpose to enable each member to exercise their rights as defined herein.

    3. Every members is entitled to exactly one vote at the GMs. They may choose to exercise it in person or to delegate it to another member of in signed and dated writing.

    4. Decisions at GMs are to be passed by a simple majority vote except for certain exceptions as outlined under points 3.5 and 5.1. In the event of a tie, the vote of the incumbent President shall determine the outcome.

    5. The GMs shall have the exclusive authority to change the Constitution and elect or discharge members of the Executive Committee. Any change of the Constitution must be approved with at least two thirds of the votes cast.

    6. Decisions of the GMs are binding to the Executive Committee.

    7. All GMs must be announced to ’ official mailing list at least 14 days in advance.

    8. An Annual General Meeting (AGM) shall be held at least once per year. Reasonable measures shall be taken to ensure that participation by interested members is viable. The incumbent committee is responsible for its organisation and timely invocation.

    9. An Ordinary General Meeting (OGM) may be called by any group of members comprising more than 5 individuals or 25% of all members of . The initiating group must formally inform the Executive Committee that an OGM has been called at least 21 days in advance of the planned meeting time. The Executive Committee must announce the OGM to Society members at least 14 days in advance, and the initiating group is responsible for the organisation and timely invocation of the meeting.

  4. Executive Committee

    1. The Executive Committee (hereafter, the Committee) is ’ governing body which coordinates its day-to-day activities and represents in all official functions. The Committee has the right to pass any decision about the operation of , except for those described under 3.5.

    2. The Committee shall consist of the President, any number of Vice- or Co-Presidents (henceforth, the Presidents), and any number of Subcommittees associated with particular aspects of the Committee’s responsibilities. Each of the Subcommittees shall be headed by a designated Chair who is answerable for its responsibilities and tasks; and Committee members apart from the Presidents must be a member of at least one Subcommittee. When a Subcommittee consists solely of its Chair, the Chair and the Subcommittee may be referred to interchangeably.

    3. Elections for a new Committee must be held at each AGM.

    4. A Committee election shall take place in the following manner:

      • Any number of Subcommittees may be proposed by any voting member of the GM. Proposed Subcommittees shall be voted on on an individual basis. The final set of Subcommittees shall include, in addition to the preceding,

        • the Financial Subcommittee, whose Chair shall be known as the Treasurer;
        • the Membership Subcommittee, whose Chair shall be referred to as the Secretary; and
        • the Events Subcommittee, whose Chair shall be referred to as the Οrganiser.
      • Elections for the Presidents and Subcommittee Chairs shall be held.

      • Elections for Subcommittee Members shall be held.
    5. Any voting member of a GM may be nominated by any other voting member for any Committee position in an election. For any position, initial votes may either be cast for any of the nominated members, or in favour of reopening the nomination process. For each position, a second round of voting shall be held, in which votes may be cast for either the top two candidates from the initial round or any of the candidates tied for the top position in the initial round. In the event of a tie in the second round of voting, the winner shall be determined by an unbiased random process at the discretion of the GM.

    6. Decisions in the name of the whole Committee shall be made by simple majority voting among all members of the Committee. The minutiae of the voting shall be left to the discretion of the incumbent Committee.

    7. The Committee may, at its discretion, appoint additional members to the Committee and establish additional Subcommittees outside of a GM. Such appointments shall be put up for validation or rejection at the next GM.

    8. In the event that the required Committee positions can not be filled, a GM (with an election) must be called as soon as possible. Should the situation not be resolved during the GM, it shall either attempt to elect a single Steward who remains in charge of ’ existing assets and obligations and shall be responsible for organising the next AGM to reattempt forming a Committee or decide to take the necessary steps for dissolution of as outlined under 5.1.

  5. Final provisions

    1. may be dissolved at an AGM, provided that at least 21 days’ notice of the intention to dissolve has been given to the official mailing list. At least two thirds of the votes cast must be in favour of the motion for Dissolution for it to be effective.

    2. In the event of the dissolution of , its assets shall be given to the society, group, or other entity with the most similar interests, as determined by the final GM.